Academic Transcripts Translation: Trusted, Certified & USCIS-Accepted (2025 Guide)
Academic transcript translation is required by USCIS and by many universities. If you’re applying for admissions or dealing with immigration, you’ll need a certified translation that includes a translator’s signed statement. This guide covers requirements, turnaround, pricing, samples, and common mistakes—so your application gets accepted the first time.
Order my transcripts translation
What is a certified translation of academic transcripts?
- A certified translation includes the translator’s signed statement attesting to accuracy and completeness.
- For USCIS, certified translations are required for all foreign-language documents.
- For universities, requirements vary, but most accept certified translations from reputable agencies.
- Online certified translations are valid if they meet the formal requirements.
→ See our USCIS Certified Translation page.
Picture by Pang Yuhao in Unsplash
USCIS vs. University requirements (what changes)
USCIS
- English translation + certified translator’s statement.
- PDF delivery is accepted; keep clear scans of the original document.
Universities / Admissions
- Often request course names, credits, grading scale; some may ask for notarization.
- Translation ≠ credential evaluation (e.g., WES). We handle the translation; evaluations are separate services.
What’s included in your Academic Transcripts Translation
- Certified PDF of your transcript.
- Translator’s signed statement that meets USCIS requirements.
- Minor revisions included if your institution asks for formatting tweaks.
- Optional add-ons: printed copies, notarization, rush delivery.
- Typical turnaround: 24 hours for 1–2 pages.
Pricing info → $23/page.
How much does it cost?
We charge a simple per-page rate: $23/page.
Pro tip: If admissions or immigration requires both transcript + diploma/degree, place them in one order to streamline review.
Step-by-step: how to order in minutes
- Upload clear scans or photos of your transcripts (include the grading scale/back side).
- Pay securely online.
- Receive your certified translation by email (PDF).
- Need printed copies or notarization? Ask our team.
Common mistakes to avoid
- Leaving out the grading scale or the back side.
- Photos with glare, shadows, or cropped stamps/signatures.
- Requesting a credential evaluation when you only need a translation (or vice-versa).
- Changing names/dates—translations must match the original exactly.
Samples: what your final file looks like
- Certified academic transcripts translation delivered as a PDF with a translator’s statement.
- We can provide a redacted sample upon request (private data removed).
When notarization is necessary (and when it’s not)
A certified academic transcripts translation is usually sufficient for USCIS. Some universities or scholarship bodies request notarization—we offer it as an add-on. If you’re unsure, ask your registrar for the exact requirement.
Learn more: How to validate your studies abroad
Before you order: quick checklist
- Include all pages of the transcript (front and back) and the grading scale.
- Use clear scans or photos taken in good light (no glare, no cropped stamps or signatures).
- Confirm whether your school requires certified translation only or notarization as well.
- If an organization asked for a credential evaluation (e.g., WES), note that it is separate from translation.
- Match the names on your transcript and your ID; don’t alter dates or spellings.
What the translator’s statement includes (sample)
Every certified academic transcripts translation we deliver includes a signed statement from the translator confirming:
- That the document was translated from the original language into English.
- That the translation is complete and accurate to the best of the translator’s knowledge.
- The translator’s name, date, and signature.
This is the certification USCIS and most universities expect for an academic transcript translation.
Accepted formats & scan tips
- Accepted files: PDF, JPG, PNG. If your transcript is password-protected, export a regular PDF.
- Resolution: at least 300 DPI to capture seals and micro-text.
- One file per document if possible (transcript + grading scale together makes review faster).
- If your transcript includes multiple semesters on different pages, upload them in the correct order.
FAQs
Are online certified translations accepted by USCIS and universities?
Yes—provided they include a translator’s signed statement and meet the institution’s specifications. USCIS explicitly requires certified translations for foreign-language documents.
How fast can I get my transcripts translated?
Within 24 hours for 1–2 pages in most cases. Larger sets may need extra time, but we’ll confirm deadlines before starting.
Do I need notarization?
Only if your school or scholarship explicitly asks for it. Otherwise, our certified academic transcripts translation is usually enough—especially for USCIS.
How do you count pages?
- A Page can be considered as 250 words or less.
- A Page is also considered a One-sided page with letter size (8.5” x 11”), A4 dimensions or smaller.
- An excess of 250 words per Page is considered an additional page and is priced accordingly following the same rate of $23.00 for every extra 250 words.
No hidden fees, simple pricing.
Will you include the grading scale and backside text?
Yes. Everything visible on the transcript should be translated to avoid rejections or delays.
Order my transcripts translation
